Scheduling our days is often done in the way of scheduling around things - meeting, appointments and conference calls. You take whatever time is left and put in the "real" things you need to get done in between those other "important" things. I suspect that process is not very effective for you. I know it doesn't work for me.
Try a new way
What if you put your schedule into your day-timer first? Not everyone else's things.
For example, if you need an hour to focus on a project or perhaps you have someone's performance appraisal to write. Maybe you are working on a funding submission. What if you scheduled them in first, when you had the most energy and were most focused? I am suggesting at 8:30 or 9:00 am.
When are you most energized and focused?
Studies show us, and I know it personally, that I have the most energy and focus first thing in my day. There is a strong possibility that if something doesn't get done before 11:00 am that it won't get done that day. What about you? Do you have more energy in the morning and find that by the time you have a window of time to do the other tasks, you are running on empty?
Take time to consider when you are most energetic. Some of us get another boost later in the afternoon. That is another time to utilize more effectively.
We tend to put "important" things in the morning
I'm suggesting you rock the boat a bit. I am suggesting you set 9:00 am as your time to get work done. You can then schedule 11:00 am as the time for the staff meeting or conference call. And remember, just because it's always been done that way, doesn't mean you can't change things up.
Be the catalyst for positive change for more efficiency on your team
If you want to change things, you will need to voice your thoughts. Change starts somewhere - why not with you deciding it's time to be more productive your way.
Watch here for more ideas about using your time more efficiently
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