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If you have ever sat through a dry, boring, longwinded staff meeting, you know the pain I am talking about. You too have felt the agony of trying to sit still and remain professional whilst you body is screaming at you to break free. If this sounds at all familiar and you are now the one running the meetings, keep reading. You likely know it’s time for you to try some creative ways to engage your staff and here are some quick tips.  I used to sneak to the washroom during meetings Many times in a senior management meeting, I’d listen so someone drone on about something that we’d talked about a zillion times before. As they did, my mind wandered to all of the other things I could be doing if I wasn’t “wasting” my time in the meeting. I was less than engaged for sure! I wasn't the only one looking for a distraction during meetings When it began to feel like my fidgeting was becoming obvious and annoying to my colleagues on either side of me, I’d excuse myself to go to the bathroom. I’d drag the trip down the hall a little longer than necessary, to simply avoid the pain of heading back to the meeting. I wasn’t the only one who struggled. Others would excuse themselves to make an “important” call when they’d had enough. Perhaps you the one now running the meeting You’ve probably attended many of these meetings in your life. I bet you have felt that sticking a pencil in your eye might be less painful than enduring another hour of the required regular meeting. Yet, at this point in some organizations, certain meetings are mandatory. If you are now in charge of running some meetings, you might be unsure of how to get the necessary messages across without annoying everyone in attendance. If you understand the true purpose for meetings, you will never run a meeting the same way again Here is the thing, some meetings are necessary, that is true. However not all meetings are useful. The key to running engaging meetings is recognizing the true value of most meetings is relationship building rather than information sharing. You could try to only share information, it might not work so well Most information covered at a meeting could be covered in an email. Alternately, you could hand everyone a paper at the beginning of the meeting and say, “Please read this and sign off that you’ve read it.” You may include new information, some updates and you might possibly add a multiple choice question at the bottom for feedback on the one item that really needs feedback. Attendees of a meeting are looking to build relationships Now if you ran a meeting like that, it would seem cold. You would appear like a robot running the meeting. We don’t run meetings that way, because as I said, meetings are truly about relationships. We want to get to know employees. Staff are trying to build up working relationships with their colleagues. Often times, we are looking for employee’s opinions. Truthfully, we should also be trying to engage staff. Meetings should also be an opportunity for employees to feel that they do make a difference in the organization and that the work they do matters.  Knowing that, here are 5 ways to make meeting more engaging for your staff
Build relationships and you will have engagement
Employee engagement begins with relationship building . If your employees are not engaged in your meeting, you are wasting your time. Get the engagement by really including them. Be clear the meeting is about building relationships and structure it so that it truly can aide in that. Question: Which one of these suggestions will you try at your next meeting? Make a comment below and let me know how it went.
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Are you looking for employees that take initiative, can creatively problem solve and are dependable? Those are only a few of the traits that you can grow in your employees when you spend time building them up, rather than tearing them down. In part, this building of their self-esteem can come through celebrating successes and wins with them.  Has your boss ever acknowledged your efforts like this? Friday was pizza day for my husband Ernie and his highway repair crew. They’d worked hard on a project for a few weeks enduring night shift, the whims of Mother Nature along with office politics and the scrutiny of “Joe Public.” In spite of all this, they did what they needed to do, cleaned the big bridge in the Peace River valley. A daunting job for sure. Tiny perks boost the mood of the team In recognition of this, Ernie bought the guys and gals boxes and boxes of pizza for lunch. He took it out to the site and allowed them to take a bit of an extended break. The meal served to notice all of their hard work, commitment and determination. When bosses give, they get it back Although I didn’t talk to his crew, my experience has been, that when the boss recognized and acknowledged my commitment, determination and perseverance to get a job done, it felt pretty dang good! When I used to celebrate with my staff team, I could feel their reciprocal appreciation as well. Warm fuzzies all around! What I also noticed was how much harder they worked after and the increase in positivity. When your boss overlooked you, where you resentful? Can you think back to a time when you were not recognized? A time when you put in extra effort, but it seemed that no one noticed? I bet even thinking about it now makes your blood boil! You know that lack of credit for effort and work impacted your morale and likely the mood of those around you. Long-term lack of appreciation leads to increased apathy, a drop in enthusiasm and reduced effort of employees. What you notice improves Here is the way it works: what we notice grows. If we spend our time noticing where employees mess up, screw up and fail, we will continue to see more of that. In fact, it will show up everywhere we look. The employee will notice it too. They will be just waiting for the next stinging bite or painful reprimand from you, reminding them about how much of a screw up they are. Be sure to put your attention on what you want more of Instead, by noticing and commending both acceptable and outstanding work, we are able to see more of it. We notice little wins. We see effort. We pick up on attempts. Remarking on those slight things has employees perk up. Continued noting of the things they are doing right, affirms what you are looking for. Thus your employees get better feedback, they experience more positivity and the morale and productivity of your team is boosted. It’s a win-win! 5 ways to celebrate with your team 1) Have a team event: A pizza party, BBQ, or a potluck lunch all serve to bring everyone together in a sense of comradery. The key is to make sure everyone knows why you are doing this. Make a public statement to the group. Be sure the invite is clear about why you are celebrating: “In celebration of our completion of accreditation, we are having a pizza party!” 2) Send a card, email or good old letter in the mail: In print form, acknowledges the employee directly. Personalized messages are powerful, particularly when you are clear in the reason for it. A simply “good job” won’t do. You must be clear: “I want to personally thank you for the diligence you displayed on the reports…” On a side note, add it to their personnel file for an even greater impact. 3) Make a statement publicly This can be done internally, at a staff meeting, or in an external meeting. For example you might say something like: “I was so impressed with Cindy’s hard work and determination on completing the proposal. She demonstrated grit on that one!” 4) Put an announcement on the company website or in the company newsletter This is great for team accomplishments so you can promote the team efforts of a group. In it you can take time if the team is smaller to note each person's contribution to the big project. Make sure when it's published that you post it, share it and brag about it one more time. 5) Celebrate with the employee privately Not everyone is up for public recognition. You may choose to share in a conversation or during supervision. Even a high 5 may be totally called for. “We did it! I so appreciate the way you dug deep helping me get that done. Celebrating and acknowledging staff grows them and your team
Making someone feel valued and noticed is a huge boost to their self-esteem and confidence. In a work world where we want people to problem solve and take initiative, good self-esteem is critical. Make sure you are doing your part to build up your employees. When you do, they will respond in kind giving you the effort and enthusiasm you desire in your team. Question: What will you do this week to acknowledge one of your employees or a team of employees? |
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