As a nonprofit leader, you've probably struggled with your emotions during a meeting. And, you know that feeling of being about to lose your composure is not fun! I've been there too, and it sucks!

When we are out of control, we are often reacting to what's going on:

• The tears are ready to come, and it is soooo NOT the time to cry.
• A sarcastic comment slips out, and we didn't mean it.
• We bite someone's head off and then regret it.
• Our voice quivers, telling the world how nervous we are.
• That swear word just tumbled out when it shouldn't have!

 
All of these are examples of losing control. In these situations, we feel powerless to hold onto our feelings and behaviours. We simply react.


Are You Playing the Blame Game?
Many of us blame that reaction on other people around us or the situation. Those darn Kleenex commercials always make me cry. My daughter tells me it's my fault that she cries. If I cry, it makes her cry.
 
We do the same in business settings.

• If she hadn't said that, then I wouldn't feel this.
• If we weren't so stretched, then I wouldn't feel so overwhelmed.
• If it weren't for the economy, the weather, the crappy office space, then…I wouldn't be…

 

We Give Our Power Away
When we hand our thoughts and feelings to other people or the bigger "world," we give our power away. So, in essence, you are saying. I am not in control of my emotions, or I am not in control of the way I act. 
It's that belief that makes you feel powerless. 
When you feel powerless, you certainly don't feel confident!


Who's fault is it?
It's not anyone's fault, but we look to lay blame somewhere. Really, is it the rain's fault that you feel sad? No. Nor is it your boss's fault that you feel overwhelmed. And it's not the employee's fault for questioning something in a staff meeting. I know it sure feels like it. But hear me out for a moment.
 
Regain Your Sense of Control
When you gain access to what is going on inside of you, you can regain your sense of control and power.

We can see rain as a pain in the butt or a blessing. We can enjoy the sprinkles as we take out our umbrellas or grumble and groan at how it's wrecking our plans. It's up to us how we see it. In the same way, when we do self-reflective work, we can begin to feel grateful for the disgruntled staff member. They are growing our conflict resolution.


Take Back Your Power With This Tool

​Here is the tool to gain back that control and increase your confidence. Using the Inner Guidance Cycle, you can shift from giving your control away to taking your power back.
 
There are 4 steps to the Inner Guidance Cycle: Pause, Ponder, Pivot and Proceed.

• PAUSE – Stop what you are doing
• PONDER – Tune into what's going on inside of you and reflect on why it's happening
• PIVOT – Shift how you see things and how you are experiencing the situation, thus taking back control
• PROCEED – Move back into action.

 
Let's use the example from above to see the Inner Guidance Cycle in action.


🛠 The Tool: The Inner Guidance Cycle in Action

PAUSE: Stop and take a deep breath.

When your boss hands you another task, and you begin to feel overwhelmed, then PAUSE. Often, our first reaction is to direct frustration and anger at our boss. That gives power to them. They are in control of how you feel if you let them be.

When a team member asks a pointed question at the staff meeting, you may feel triggered and put on the spot. You know they said it to make you look bad. Your automatic reactionary response is to lash back at them. Before you react, pause!

Take a deep breath and begin to tune into yourself.



PONDER: Reflect on what is going on inside of you.
Take time to check your thoughts, feelings, and body sensations. These are the parts of your Inner Guidance System. Just like a compass, they can guide you. Take time to PONDER and reflect. They help you identify your triggers.


1️⃣ Thoughts:
Do you think your boss is a jerk? Perhaps you are wondering how you will ever be able to handle the workload. You might be thinking that you have to do it immediately. But, on the other hand, you could be telling yourself how unfair this is.

Do you believe this employee is trying to get you fired? Do you want to squash them, quiet them or put them in their place? Just notice the thoughts. 
 
2️⃣ Feelings:
Are you experiencing a sense of overwhelm? Anger? Frustration? Despair? Incompetence?
 
3️⃣ Body Sensations:
These are often the clues that tell you what you are feeling. They help you become smarter about emotions and better able to name and tame them in the future.
For example:

• Is your heart racing?
• Did your face turn red?
• Is your stomach in knots? 
• Are you clenching your fists?
• Are you feeling that tension headache coming on? 

Consider what feeling that body sensation is connected to.

Start to reflect on what set you off. You're still PONDERING at this stage.
 

🤔 What was the trigger?
Take time to consider what caused you to react strongly and quickly.

• Was it that the boss gave you this project or how they gave it to you?
• Was it the timing?
• Did it bother you because it's really someone else's responsibility? 
• Are you anxious because you don't know how to do it? 
• Has that triggered a feeling of incompetence?

When a team member asks you a question at the staff meeting, and you immediately feel your composure slipping, consider the trigger.

• Did you feel like they were trying to take over?
• Do you suddenly feel put on the spot and unprepared?
• Are you feeling incompetent because you don't know the answer?
• Does the question, and the look, seem to suggest that you don't have the team's support?

Example of triggers 
​Our triggers are often around "not enoughness."

• I'm too young/old
• I am not smart enough
• I'm not the right color/gender
• I don't have the right experience
• I haven't been here as long as them

You may also be triggered by 

• Criticism
• Being excluded
• Being disrespected
• Being misunderstood
• Not feeling like you belong
• Sloppiness / untidy / laziness
• When people don't take accountability for their actions
• When you are disregarded/overlooked/invisible

💭 What mistaken beliefs do I have?
"I have to do this now."
Do you really? 

• Do you have to do it all? 
• Do you have to do it in the way it was asked? 
• Can you ask for help? 
• Can you do a portion now and some later? 
• Is there an easier way to get the result that you could suggest back?

 
"I have to do it perfectly."
What does good enough look like? What is the real expectation versus my own "perfectionist" expectations?
 
"I can't say no."

• What would really happen if you said no? 
• What is the worst-case scenario? 
• What parts could you say no to?

"I need to have an answer."

• Do you really need to know the answer?
• Does the answer need to be right now?

 "They are out to get me."

• We both want to enjoy our job and work in a place we like.

💜 What values are not being honoured here?
Perhaps your value of family time is being squashed because you will now have to work late. Maybe you feel that you will have to rush this project or another one now, and that impedes your value of doing good work. Perhaps you are not feeling respected or appreciated.
 
This whole reflection piece in the PONDER stage of the Inner Guidance Cycle serves to awaken new insights. This awareness is what allows you to take back control.

As you sift through all of the stuff inside you, you'll see the mess of thoughts, feelings and body sensations begin to settle, and you'll often be left with a clearer picture. It is that clarity that can make you do a bit of a shift in your thoughts and feelings. That is the PIVOT stage. 



PIVOT: Shifting how you see things
When you see things in a new light, you shift your perspective. PIVOTING allows you to head in a different direction. Perhaps instead of feeling out of control and angry with your boss, you take a deep breath and ask if you can have a moment of their time.


PROCEEDING back into action

When you are proceeding, you are taking your finger off the pause button and PROCEEDING back into motion. You might ask if you can renegotiate the deadline. You might suggest splitting the task between you and another person. You might say no. Any of these actions put you back in control and feel an increase in confidence.

By moving through the steps of the Inner Guidance Cycle, Pause, Ponder, Pivot and Proceed, you begin to take back your inner power. Instead of feeling out of control, you begin to regain a sense of power. But this time, it is internal power. 

It isn't your power over the situation or power over another person. Instead, you've found your voice. You've connected to what is truly important and discovered your strength from within. That's the true meaning of being in control. This inner power is your inner confidence.

​To be in control of yourself, do the inner work. Connect to your Inner Guidance System. You'll be glad you did!

We've all been to a nonprofit staff meeting where there are items that shouldn't be on the agenda. And often, it makes for a painful and long-drawn-out meeting. We wonder to ourselves or text our colleagues, "Why are we even talking about this?"

Often that's because nonprofit leaders haven't learned what belongs on a staff meeting agenda. Without training on how to run a staff meeting, we are left to follow what our predecessor did. If they did it for so many meetings, it must be the right way, no?

Not necessarily. 

Learning what goes on your staff meeting agenda will help you feel more confident, competent and in control.

Ask yourself these questions:

1. Are your staff meetings effective at doing what you want them to do?
2. Does your team find them valuable?
3. Do they grow your team?
4. Are your staff meetings 
   1. engaging
   2. collaborative
   3. productive
   4. worthwhile?

If the answer or answers are no, you may want to rework how you run them. 

Let's start first with what's on your staff meeting agenda.

Your staff meeting agenda should be prepared and provided to those who will be in attendance several days before the meeting. They need to know what to expect. Therefore, they may need to prepare. Additionally, if you are running an engaging and collaborative meeting, your team members may have items to add to the agenda. 

So what should go on a staff meeting agenda? Here are 10 questions you can ask yourself when you prepare for your next staff meeting 


Does this belong on your nonprofit team staff meeting agenda?

1) Does everyone need to know it and discuss it?
If it is an item that only certain people need to discuss, either put it on a different meeting agenda or put it at the end of their agenda so that those people who the topic is not relevant for can leave early 

2) Can it be done as an email update?
If you were providing information, an email update might be fine. If you need a discussion around something, you may want to give the email update first so that people have time to prepare before the meeting. It's important to be clear on the agenda item what the agenda item is. It's not information sharing. 

Instead, the agenda item becomes

• A decision to be made on A or B
• Feedback is requested on X. 
  • What's working and what isn't?
  • What can be improved?

3) Is it the right time?
Often we start talking about things before we have all the information, knowledge or information, and it can create anxieties, tension and confusion. Or we talk about things that aren't yet resolved, and really people shouldn't be privy to yet. 
Be cautious and trust your gut when you ask yourself, "Is it the right time to talk about this at this meeting?" Your intuition will know best. 

4) What is the point of sharing it?
Are you sharing information because it's something employees need to know, because it will help them somehow or because they need to prepare for it? If you can't figure out the point is for sharing it, don't share it. 

If you do know the point, be clear on what the point is. Please don't assume that everyone knows why you're sharing it.

5) Is everyone there that needs to be included to discuss this item?
It's annoying to have a discussion that can't be resolved because the key stakeholder isn't at the meeting. When this happens, we often go around and around, but no one can make a decision or answer a question because the person with that power, authority or knowledge isn't at the meeting. 

Be sure the key players are at the meeting for that particular item if you put it on the agenda.  

6) Do we have time for that discussion?
Some discussions take time. When an agenda is crammed full, and we throw a topic in there and expect to brush over it, that often causes frustration for the people in attendance. They won't have time to explore, ask questions, provide suggestions and dig deeper. 

Brainstorming, for example, cannot be done well in three minutes. If an agenda item needs more time, create a separate meeting for it.

7) Is this the most efficient use of our time?
Pulling a team together is costly and takes significant organizational time and resources. So make sure you're using that time and those resources wisely.

8) If this is a sensitive conversation, is it the right time to discuss it?
Even though some topics are relevant for everyone, sometimes those conversations are difficult. It's not always the right time to discuss them. That may have to do with what's going on organizationally, in the world, or someone's family. Remember to be sensitive about the topic you put on your agenda. 

9) Consider the urgency of the matter.
Even though everything may be relevant to the agenda, that doesn't mean it needs to go on the agenda. If it's not an urgent topic and the agenda is already full, hold onto that topic for a future meeting. Give time and attention to the most pressing things, not just for you in the organization but also for your employees. 

10) Is this the right place for this agenda item?
Lastly, once you've decided that it does go on the agenda, be considerate of where you place it on the agenda. 

Things that need more discussion and focus should be done earlier on. 
Additionally, things that need more composure for a difficult conversation should be done earlier. 

You want to end on a positive, uplifting note. Therefore ensure the last item will make people feel good as they leave the meeting. 

Running an effective and engaging staff meeting is much easier when you are more conscious and intentional about creating your staff meeting agenda. 

DO THIS:
1) Schedule a few minutes into your calendar to prepare your agenda.
2) Consider what belongs on your agenda, running potential items through the above list of questions.
3) Feel confident, capable and in control as you run your next team meeting. 

Preparing is one of the first steps to feeling more confident running a staff meeting. When you prepare your staff meeting with intention, you will feel more confident, and your team will find it much more valuable and engaging. ​

Are you scared of someone on your board? Maybe not scared. Perhaps they make you very uncomfortable, or for whatever reason, there's tension.

Keep reading. I've got some help coming your way!

Brenda's Board Challenge
In a recent call, Brenda asked for coaching on an upcoming board meeting. Brenda told me that she hated board meetings because one of the board members was nasty to Brenda when she did Brenda's performance appraisal ten years ago. Brenda still remembers she felt attacked by that board member. 

Since then, Brenda doesn't trust the board member and indicates they have a tenuous relationship. Brenda struggles to work with this board member effectively.

Brenda got some coaching
In our coaching conversation, I asked her about that performance appraisal. Brenda indicated the issue on that performance appraisal was something that she wished she'd handled differently. She realized now that she has grown a lot since then.

Brenda accesses her inner wisdom
By utilizing The Inner Guidance Cycle, by coming to coaching to PAUSE and then PONDER, Brenda realized her thoughts were full of an old storyline. 

• Brenda had an old belief: The board member doesn't think I'm competent. 
• Brenda's perspective was: The board member doesn't like me. 
• Brenda's judgement was: I don't trust the board member. 

Brenda also became more aware of her body sensations. Brenda would tense up any time she had to engage with this board member.

Brenda realized she was feeling incompetent and lacked confidence every time she had to talk to that person. 

In the PONDER step of the Inner Guidance System Brenda looked at her thoughts, feelings and body sensations as indicators of what was going on, Brenda increased her self-awareness. 

Brenda's new awareness was that she'd been holding onto old hurts, old stories, and past conflict. Brenda realized that she had not allowed her relationship with her board member to grow and move past that incident 10 years ago.

Brenda found new perspectives
Once Brenda identified the old patterns of thoughts and feelings, we started looking at different perspectives, and Brenda was able to PIVOT 

• I have a lot more skills than I did back then. 
• I am quite capable, competent and effective at my job. 
• I learned a lot from my past mistakes and often handle the situation differently and more effectively now.

Brenda felt lighter and more confident
By the end of our coaching call, Brenda was ready to PROCEED. She had a new mindset around this particular board member.

• Brenda and I prepared talking points so she could go bravely into a conversation about the current challenge feeling increased confidence and certainly lighter without all of that old baggage.

Your turn: Do you avoid someone on your board?
If you've ever avoided board conversations or have a challenging member, you are not alone. My guest on this week's podcast, Heather Terrence, says we all know boards can be a little bit sticky. 

That doesn't mean you should avoid some of those more challenging members or those difficult conversations. In fact, you must address tough conversations!

As Heather says in our podcast, it's your job to liaise between the organization and the board, and thus it's your job to address difficult conversations.

Help to have those Brave Board Conversations!
You can learn more about strategies that Heather suggests to have Brave Board Conversations in this week's podcast. You'll also find that Heather shares a link to her board governance checklist. If you want support with your board, certainly check out the services that Heather offers here.

If you want help working through The Inner Guidance Cycle with a current challenge, review the steps of the Inner Guidance Cycle here. For coaching to help you move through the steps, book a call here.

Let it go!
Stop carrying around all that old hurt, pain and frustration! It's not helping you enjoy impactful leadership...nor is it helping you be the best leader you can be! As someone famous says....Let it go!!

Have you ever avoided a tough conversation, that you know you should have? 

We all have. Unfortunately, when we don't deal with them, they tend to fester and problems get worse.

Keep reading to learn how to create a plan to get you through "that" conversation in a way that feels authentic and confident!

​Let me start with a story:
I have a decision to make today…..ok…let me rephrase that. I’ve made a decision, now I need to communicate it to someone, and I’m not looking forward to it. 

• I think she’s going to take it the wrong way. 
• It makes me feel like a big meanie.
• I have the urge to put it off another week and see if things will fix themselves.
• Yet, it’s important that I focus on sharing the message authentically and clearly so that I can move on, and so can she. 

Not communicating a decision already made is taking up brainpower, emotional energy and time. I need a plan of how to communicate it and still feel I’ve been honest and genuine.

❓️Can you relate❓️
Do you have a conversation you need to have with someone and are dreading it? 😩

Having tough conversations takes discipline.
You need the self-control to do it, even when your inner self is screaming: 

• Are you nuts? 
• This is not going to be pretty! 
• You’re going to get your head bit off! 
• They will take it totally the wrong way! 
• Why don’t you just let someone else deal with it? 
• Maybe it will just go away. Just avoid them for a few days!

Your inner voice keeps you small!
To shush that nattering voice that keeps you lacking the courage to deal with the thing with integrity you need willpower.

Willpower is that inner will that will tell all that negativity to be quiet so you can awaken that courageous you that is hiding quietly in the background. 

Having a tough conversation takes willpower!
And here’s the truth: You need to strengthen your willpower so you can handle that tough conversation and get done what matters most!💪

Here's how willpower & tough conversations fit together
Let look at the components of willpower as they relate to difficult conversations. Willpower is the ability to:
      💥manage your thoughts.
      💥manage your emotions.
      💥resist urges and distractions
      💥focus on what matters most!

Imagine being a leader who can keep your thoughts and emotions in check and handle a tough conversation with courage, confidence and integrity!!!🙌

Let's back up a moment
Imagine the next tough talk that you have coming up.

• What makes it a tough talk? 🤔
• What is it about that conversation that makes you feel queasy, nervous, angry, or worried? ✍️
• Why is it that you want to cancel it, are dreading it or considering calling in sick that day? ✍️

My guess is several things could come into play.

• That tough conversation maybe with someone who has a strong personality
• Perhaps you’ve clashed in the past with this individual
• Maybe you’re worried that they’re going to be sensitive to the information you share

Now, let's look at how your willpower, or lack of willpower may come into play. When you think about how you define it as a tough conversation, consider:
     🔹What thoughts come up for you?
     🔹What emotions are connected to those thoughts?
     🔹Where might you allow yourself to be distracted?
     🔹What urges do you have about that meeting?
     🔹What will be important about focusing during that talk?

👉️Thoughts, feelings, resisting urges and distraction and focusing, all of the components of willpower are all going to play a role in that tough conversation. It will be your inner discipline or willpower that will help you stay engaged in a conversation when you don’t feel like it; 

You need a plan!!!! 👇️Here's how:
The best way to stay authentically and courageously in that uncomfortable conversation is to pre-plan. You need to know ahead of time:

• What unhelpful thoughts are unconscious in your mind 
  • i.e. They don’t like me! I’m not skilled at confrontation.
• What emotions are triggered by those thoughts 
  • i.e. inferiority, doubt, fear
• What urges may emerge as a result? 
  • i.e.the urge to shut down, tune them out, get defensive or conform, please or condone their behaviour.
• And what you are going to do about all of that so that you can focus on what matters most in that tough talk:
  • To keep your thoughts positive, optimistic and keep that inner dialogue reminding you that you are capable, courageous and confident.
  • To focus on having the emotional intelligence to manage your emotions.
  • To focus on keeping unhelpful distractions and urges at bay
  • To focus on your relationship, the goals for your organization, this person, as a person

You, my dear, need to have a plan to use your willpower wisely.

✏️Here’s your homework.
Identify the next difficult, tough or challenging conversation you have.

1. Schedule 15 minutes into your calendar to plan for that upcoming talk.
2. During your planning time, identify:
   1. ​The thoughts you have about that conversation
   2. What feelings emerge as a result of those thoughts
   3. What urges you might have that won’t be helpful to move that conversation forward
   4. What you need to do to focus during that tough talk so you can feel confident getting through it.
3. Approach your next conversation knowing even though it still may be tough; you’ll get through it feeling honest, authentic and with your integrity intact! 

🆘Need help?
Members of The Training Library can find this WEBINAR: How to prepare for a tough talk so you can handle it with integrity to help you plan your way to confidence!

​We work in a predominantly female sector
The majority of people that are employed in the non-profit sector are women, so my guess is you work with a lot of them. I'm also going to venture a guess that you find them "emotional" and that those displays of emotions get on your nerves. I'm curious who's driving you crazy today? Your administrative support, your boss or the team lead? Maybe it's the whole dang team!

Your mood today plays a big role!
Here's the thing, how you are feeling, your mood, affects how tolerable you are of their behaviour.

• If you are stressed about an upcoming report that is due and slept poorly because you fought with your spouse last night, you may have zero patience left.
• If instead, you are in a good mood, their sarcastic comment may not trigger you. In fact, you may have compassion for them, knowing they've been struggling with their own issues at home.

It's important to remember, is that your mood impacts how their attitude affects you!

​This is what it can look like instead
Coming from a place of compassion and feeling a bit more patience may allow you to address the issue, rather than the person. I am NOT suggesting you let things slide and allow people to be rude, ignorant and disrespectful.

• But waaaaay back when I taught parenting to families, we taught this golden rule: Address the behaviour, not the child. The child isn't bad. But colouring on the wall is not ok.

Instead of taking their comment personally and biting back, we need to address the issue at hand.

If that's not enough
I get it. This is in some ways only a temporary fix. The reality is that ongoing negativity and moods in the office can turn things toxic pretty darn quickly. Here are a couple of more resources for you.

1. If you are a member of The Training Library, I've just added a webinar replay called Gossiping, Hormones and Backstabbing: Leading in Predominantly Female Teams. You'll find it in the webinar section. If you aren't a member of the Training Library and want this and additional training, join here.
2. The second resource is an invite to check out the work I am doing with my colleague at The Magnetic Workplace. Our focus is helping you move your culture from toxic or tolerable to a Magnetic Workplace.

But always, start with you! Take responsibility for YOUR mood! Trust me that will have a ripple effect!

​Why don't you, or so many women, address these issues?
Before I answer that question, let's look at an example of a woman who is no longer staying quiet about injustices faced by her and other women in the fundraising sector.

Last week Elizabeth LeClair courageously wrote an article for CBC News addressing an issue that had been festering in her heart and mind for years. Read the article here:

• Sexual harassment runs rampant in non-profits — and it's time for our #MeToo moment

Why did Elizabeth come forward now?
What changed? What gave her the courage and confidence to do that?

I don't know. But let me take a guess:
Having the courage to address moral issues can be scary and challenging. We see people have moral courage when something shifts for them.

• We step forward when we develop confidence.
• We take action when we engage in conversation with others and realize it's not just us being affected.
• We take courageous action when we are compelled by our powerful values, morals and ethics.
• We grow, develop and mature when we put the time, energy and focus into developing ourselves from the inside out.

Is there something you have been holding back on addressing?
What needs to shift for you? Do you need to develop more confidence, connect with other supportive people, get clear on what your values, morals and ethics are, spend time on personal development or is there something else?


When will you take action to grow yourself,
so that you can address the issues that's been aggravating far too long?

My Confession
Last weekend, I’m sad to admit, I lurked around the aisles of Walmart to see whom a guy we knew was really with. Ernie and were shopping and we’d seen him at a distance. It looked like him, but it didn’t look like his wife. A minute later I discovered, it was, in fact, not his wife that he was on a little shopping excursion with. Before long, I was doing a bit more sleuthing through Facebook and discovered yet another couple in our community that had separated. 

We are shocked
Ernie and I have lost count of the number of our friends, neighbors and people in the community that have broken up. We are often flabbergasted when it is someone who’s been together for years and years. It seems to be such a regular occurrence.

Isn't it supposed to be "for better or worse?"
I mean I get it if there is something really wrong. But what happened to “til death do us part” and “for better or worse”? Are we not supposed to work things out and hang on through thick and thin?

I've seen the worst, and don't like it so much
Let me tell you, we have seen the worse! Together Ernie and I have dealt with our own disagreements, financial challenges, parenting difficulties, mental illness, sick parents, trouble with the law, family feuds, horrible bosses, unplanned pregnancies, vehicle accidents and the list goes on. It has not always been easy. The truth is sometimes in our marriage, it’s been downright nasty. Yet, we stuck through those times.

I much prefer the better
Even bigger than that, we’ve seen the “better side”. On more than one occasion, together, we have watched the sun set over the lake on the most beautiful, calm evening. We have been privileged to see our son throw his daughter up in the air and hear her giggling, out of breath, saying “Again Daddy, again!” We have travelled the country together as proud parents to dance and Tae Kwon Do competitions and to basketball and baseball tournaments. We helped our kids see their dreams come true, from buying a guitar, to buying a house. Ernie and I have sat together, as best friends, night after night at the kitchen table or one the deck sharing the experience of our lives jointly. I couldn’t do it without him.

The challenge though is when everything else gets in the way
Yet not everyone makes it. You might be one of those ones he is hanging on. I commend you for that. Faced with grueling challenges at work, the stuff we have to deal with as we raise our families and our own inner battles around weight, confidence and household duties, there is little left over for our marriage. But we need to figure out how to make our marriage one of the parts of our lives that gets attention.

I've been learning about this for a while now
Ernie and I are celebrating our 27th anniversary this week. We will once again spend it camping together; focusing on giving back to each other. Here are 3 things I’ve learned about creating a successful marriage in the last 27 years.